Clubhouse Rental

This Rental Agreement (“Agreement”), is made and entered into between The Oaks Homeowners Association, Inc. (“The Oaks”) and, having an address of (“Renter”) for the lease of the clubhouse (as designated below) located at 395 Redding Rd. Lexington, KY 40517 (“the Property”).

Renter agrees and understands that the verbal or written confirmation of acceptance of this application must be received from the Board of Directors or Management before scheduling the event and inviting guests.

Renter shall be responsible for any set up or removal or materials, equipment, and/or personal property necessary for Renter’s use of the Property. Renter shall remove all materials, equipment, and/or personal property, including decorations, used by Renter; and Renter and its guests and/or invitees shall not damage or deface the Property in any way. Please do not tape or nail banners, pictures, posters and similar items on the walls. Any damage to the walls will result in automatic loss of Security Deposit. Please do not leave any food or drink in the refrigerator. NO confetti is permitted. Renter shall be responsible for any damages to any of the Property, including the buildings, equipment, furniture, ect. that may occur as a result of negligence, recklessness, gross negligence and/or intentional acts by Renter and it’s guests and/or invitees. Renter shall deposit the sum of $150 (the “Deposit”) at the time of this Agreement to ensure compliance with this Agreement. Compliance or noncompliance shall be determined by inspection by The Oaks Homeowners Association Inc., or its authorized agent. In the case of noncompliance, the cost for replacement of damaged property and/or additional cleaning, including all labor (the “Damages”) shall be deducted from the deposit. If Damages exceed the Deposit, Renter shall be responsible for said difference, plus any additional costs or expenses, including attorney fees incurred in collecting said difference.

Clubhouse furniture is included in rental; there are additional fold-out tables and chairs if requested.

Renter agrees to not assign this lease nor sublet any part of the premises, and not to permit the premises to be used for any purpose, except for events. (i.e. birthday party, reception, ect.)

Renter shall be responsible for any and all Damages to the Property during the Rental Period. Renter agrees to indemnify and hold harmless The Oaks, its officers, directors, employees, agents, Members, and management company from any and all claims, causes of action, losses, injuries, damages, and/or liabilities of any kind or nature whatsoever for any loss, damage, and/or injury to the property or persons resulting in any manner from the use of the Property by Renter and its guests and/or invitees.

Any cancellation of this Agreement must be made and received by The Oaks at least 7 days before commencement of the Rental Period. If cancellation is not made and received by The Oaks, the owner shall still pay the full Rental Rate, less any applicable fee(s). If cancellation is timely made and received by The Oaks, no cancellation fee will be charged and both rental and deposit will be returned.

For more information or questions regarding a reservation, please contact Assurance Realty and Property Management by emailing [email protected] or calling 859-296-4663.